CONCORD UNIVERSITY
Athens, West Virginia
2008-09 ACADEMIC PLANNING CALENDAR
August 21, Thur. Opening faculty and staff meeting 9:00 a.m. in the Ballroom
August 21, Thur. Division and department meetings
August 21, Thur. Faculty and staff reception 5:00 p.m. in the Alumni Lounge
August 21, Thur. Faculty and staff dinner 6:00 p.m. in the Ballroom
August 21, Thur. VPAD notify sixth-year tenure-track faculty of required evaluation for tenure
August 22, Fri. Registration and payment of fees 8:30 a.m.
August 25, Mon. Classes begin and payment of fees 8:00 a.m.
August 26, Tue. Late registration fee starts for on-campus courses
Sept. 1, Mon. Holiday - Labor Day
Sept. 2, Tue. Last day for registration or adding classes 4 p.m.
Sept. 3, Wed. Faculty submit office hours to Division Chairs
Sept. 8, Mon. Last day to pay fees
Sept. 9, Tue. Divisions distribute “Outside Commitments of Faculty”
Sept. 10, Wed. Faculty submit course disclosures to Division Chairs
Sept. 11, Thur. Chairs submit Grade Change Committee division appointees to VPAD
Sept. 18, Thur. Last day to apply for Spring 2009 Student Teaching 4 p.m.
Sept. 19, Fri. Last day to submit changes and additions to the 2008-09 Committee Book to
VPAD
Sept. 26, Fri. Divisions have Spring 2009 schedule of classes entered into the computer
4 p.m.
Sept. 29, Mon. Last day to make application for December graduation 4 p.m.
Sept. 29, Mon. First submission of Spring 2009 faculty loading logic to Associate Dean
Sept. 30, Tue. “Outside Commitments of Faculty” returned to Division Chairs
October 3, Fri. Mid-semester reports of unsatisfactory grades due to Registrar's Office
12:00 noon
Oct. 6-7 (M-T) Fall break
October 18, Sat. Homecoming
October 27, Mon. Chairs submit second-year tenure-track faculty evaluations and
recommendations to VPAD (with copies to faculty members involved)
October 29, Wed. Last day for dropping a course with grade of "W" or changing course status
from credit to audit 4 p.m.
October 30, Thur. Divisions have preliminary Summer 2009 schedules in the computer 4 p.m.
November 3, Mon. Program review reports to VPAD
November 4-21 Advising for course selection for Spring 2009 Semester
November 5, Wed. Second submission of Spring 2009 faculty loading logic to Associate Dean
November 7, Fri. Chairs submit adjunct and overload requests and information for Spring 2009
to VPAD
November 10-21 Course selection for Spring 2009 Semester (for students presently enrolled)
Nov. 24-28 (M-F) Thanksgiving recess
December 1-12 (Last 2 wks. of semester) - student evaluations of faculty turned in to
division offices
December 8, Mon. Last day to withdraw from the University
December 12, Fri. Student evaluations of faculty turned in to the Computer Center
December 12, Fri. Last class day
Dec. 15-19 (M-F) Final exams
December 15, Mon. Deadline for President to notify in writing second-year tenure-track faculty
of contract non-renewal
December 19, Fri. Fall semester ends 5:00 p.m.
December 20, Sat. Fall Commencement 11:00 a.m.
January 5, Mon. Final submission of Spring 2009 faculty loading logic to Associate Dean
January 14, Wed. Divisions have Summer 2009 schedule audit returned to Associate Dean 4 p.m.
January 16, Fri. Registration and payment of fees 8:30 a.m.
January 19, Mon. Holiday - Martin Luther King, Jr. Day
January 20, Tue. Classes begin and payment of fees 8:00 a.m.
January 21, Wed. Late registration fee begins for on-campus courses
January 23, Fri. Tenure recommendations from chairs to VPAD (with copies to faculty
members involved)
January 26, Mon. Chairs submit first-year tenure-track faculty evaluations and recommendations
to VPAD (with copies to faculty members involved)
January 27, Tue. Last day for registration or adding classes 4 p.m.
January 30, Fri. Faculty submit office hours to Division Chairs
January 30, Fri. Last day to pay fees
February 6, Fri. Faculty submit course disclosures to Division Chairs
February 6, Fri. Divisions notify VPAD in writing the results of Division Chair elections
(every third year)
February 9, Mon. Last day to apply for Fall 2009 Student Teaching 4 p.m.
February 17, Tue. Divisions have Fall 2009 schedule of classes entered into the computer 4 p.m.
February 18, Wed. First submission of Fall 2009 faculty loading logic to Associate Dean
February 27, Fri. Last day for making application for May graduation 4 p.m.
February 27, Fri. Deadline for President to notify in writing first-year tenure-track faculty
of contract non-renewal
March 2, Mon. Chairs submit promotion evaluations and recommendations for 2009-10
to VPAD (with copies to faculty members involved)
March 2, Mon. Chairs complete annual evaluations of full-time nontenure-track faculty
(with copies to faculty members involved)
March 6, Fri. Mid-semester reports of unsatisfactory grades due to the Registrar's
Office 12:00 noon
Mar. 9-13 (M-F) Spring recess
March 23, Mon. Divisions submit annual evaluation of chairs to VPAD
March 27, Fri. Last day for dropping a course with grade of "W" or changing course
status from credit to audit 4 p.m.
March 27, Fri. Faculty submit professional activity summaries to Division Chairs
March 27, Fri. Chairs submit to VPAD evaluations and recommendations of tenure-track
faculty with two or more years of service (with copies to faculty members
involved)
March 30, Mon. Summer school schedule published, distributed and publicized
March 31, Tue. Second submission of Fall 2009 faculty loading logic to Associate Dean
April 2, Thur. DeNuzzo Award nominations to VPAD
April 2, Thur. Great Teachers Seminar nominations to VPAD
April 7-16 Advising for course selection for Summer and Fall 2009
April 13-16 Course selection for Summer and Fall 2009
April 27-May 8 (Last 2 wks. of semester) – student evaluations of faculty turned in to division
offices (University-wide spring evaluations done every three years – 2011,
2014 etc.)
May 1, Fri. Chairs complete annual evaluation of all tenured faculty (with copy to faculty
member) and forward unsatisfactory evaluations to VPAD for further review
May 1, Fri. Evaluation of tenured faculty serving as Division Chairs completed using a
division-determined evaluation process (with copy to faculty member) and
unsatisfactory evaluations forwarded to VPAD for further review
May 1, Fri. Last day to withdraw from the University
May 8, Fri. Student evaluations of faculty turned in to the Computer Center
May 8, Fri. Last class day
May 11-15 (M-F) Final exams
May 14, Thur. Chairs submit adjunct and overload requests and information for Fall 2009
to VPAD
May 15, Fri. Spring semester ends 5:00 p.m.
May 16, Sat. Spring Commencement 10:00 a.m.
May 16, Sat. Deadline for President to notify in writing tenure-track faculty with two or
more years of service of terminal contract
1st day Sum. Terms Class headcount enrollment to VPAD
Aug. 7, Fri. Final submission of Fall 2009 faculty loading logic to Associate Dean